Suppliers

Standard Terms and Conditions

Suppliers are reminded of our standard terms and conditions of supply to the University as follows:

• Standard payment terms are 30 days from the date of invoice (unless alternative terms are negotiated and approved by SCU Procurement staff)
• Quotes must remain valid for 90 days (unless prior arrangements made)
• Goods and services generally should not be supplied until an official purchase order is issued and approved by an authorised financial delegate from the University procurement system.
• Goods are to be delivered to the correct campus as noted on Purchase Order with delivery docket identifying SCU staff requestor.

By supplying goods and or services described on or in connection with this purchase order, the Supplier acknowledges acceptance of Southern Cross University Purchase Order Terms and Conditions.

Ensuring prompt payment

All invoices must be emailed as it is Southern Cross University's method of receiving invoices for payment processing of goods or services. 

Email addresses to send invoices

Southern Cross University has a subsidiary company, Southern Cross Campus Services which means you may receive purchase orders from both entities; therefore, your invoice should be addressed to the appropriate entity.

As invoices are managed in an electronic work flow model, all invoices are requested to be sent to:

End users or requesters should be given a delivery docket or sign an acceptance form confirming that the goods have been delivered or services performed for you to issue a correctly rendered invoice.

Invoice information requirements

To enable us to process your invoice, we ask that the following information is displayed clearly and prominently on each invoice.

Our information:

• Invoices are required to be addressed correctly to Southern Cross University or Southern Cross Campus Services

• SCU staff member – requester or end user - contact name (only one)
• Brief description of goods and/or services supplied (including price, quantities and where applicable, show taxable and non-taxable items and GST inclusive price)
• SCU Purchase Order number 

Your information:

• Company name and ABN number clearly displayed 
• Bank account details for electronic payment (EFT) 
• Invoice date
• Invoice number
• Invoice currency (where the currency is anything other than AUD)

Invoice layout requirements emailed to Southern Cross University:

• Invoices should preferably be typeset rather than hand written
• All text should be displayed horizontally
• PDF format ONLY
• Separate attachment for each invoice 

Timely payment processing cannot be completed without the required invoice information and layout.

The University payment terms are 30 days from date of receiving a correctly rendered tax invoice (Refer to our Purchasing T&C's).

Failure to comply with the above requirements, will result in your invoice being returned to be updated and resubmitted for payment processing.

Remittance advices

With each payment processed via EFT, a remittance advice will be emailed to suppliers.

Any change in details (including email address) must be notified in writing if not clearly noted on a supplier invoice.

Thank you for complying with these requirements and please contact us at purchasing@scu.edu.au should you have any questions.