Skip to Content

Frequently Asked Questions

Get in touch!

Questions about Live Ideas?
Email the team at liveideas@scu.edu.au and we will get back to you.

Live Ideas

Live Ideas (sml)

Q: Who manages Live Ideas?
A: Live Ideas is an initiative of Southern Cross University (SCU). The Live Ideas team consists of SCU staff members from the Sustainability, Partnerships and Community Engagement. To contact us via email liveideas@scu.edu.au.
Q: Who can participate in Live Ideas?
A: Live Ideas facilitates connection between partners and participants. Partners are individuals, or organisations, who have a project idea and are willing to collaborate on it. Participants can be SCU students or SCU staff or in some cases other collaborators from outside SCU (if desired).
Q: Is Live Ideas only for regional Australia?
A: Live Ideas projects that do not require face to face contact could be located anywhere. It is only those projects that require face to face contact that will be constrained by the geographical spread of staff and students. Our students are located across Australia, some are willing to travel for the right opportunity.
Q: Who approves the projects?
A: The team from Sustainability, Partnerships and Community Engagement manage Live Ideas, and they moderate all content on the Live Ideas website. Projects are assessed on their level of clarity and detail, not their value or relevance to a unit of study.

Obtaining approval for a project is a decision for students in communication with Unit Assessors.

Q: Who selects participants for Live Ideas projects?
A: If students are undertaking a project as part of their course, they will need approval from their Unit Assessor (lecturer), however it is the partner who makes the final decision on students participation in the project. In other cases (e.g. if you are undertaking the project as a volunteer outside of a course), then it will simply be the partner who will determine who participates.
Q: Who owns the intellectual property?
A: Intellectual property can be considered to be all the rights to the outputs of an intellectual activity. All intellectual property that already exists prior to the collaboration remain as is. Any Intellectual Property rights created by students or staff through the course of collaboration on a Live Ideas projects will remain with either the students, staff or University depending on the context. If you have any specific questions around intellectual property, please get in touch with the Live Ideas team. Email: liveideas@scu.edu.au.
Q: Can students be paid?
A: University Staff and students involved in Live Ideas shall not receive remuneration in any form for participating in a Live Ideas project. The contribution of staff and students is done so in a volunteer capacity as a part of their course requirements (students) or their employment (staff).
Q: Who is responsible for following up on complaints?
A: It is the responsibility of University staff to investigate complaints arising from the behaviour of students or University staff arising during a Live Ideas project.

▲ Top of Page

For partners

Q: What is expected of me?
A: If you submit a project idea to Live Ideas, we would expect that you are willing to interact with SCU students and staff in order to define the project and then help guide its completion. That way, we would expect you to see yourself as part of a collaboration with SCU staff and students for the duration of your project. In some cases this may be one or two interactions over the phone or by email. In other cases you may choose to work very closely on the project.
Q: Project availability

A: In order to ensure your project has maximum chance of adoption, and to help students identify suitable projects, it is a good idea to keep project availability as open as possible (eg 6 months to one year) to ensure it coincides with one or more of SCUs teaching sessions. We have a three session calendar which can summarised generally as follows:

Session 1 February-May;
Session 2: June-September; and
Session 3 October-January.

You may also want to time your project for the next best teaching session (eg think one session ahead) as student projects for the current session will most likely already be underway. Contact liveideas@scu.edu.au for help with specifying project availability.

Q: What if I don't know the exact time and duration of a project?
A: That is ok., you can select an option in the online form which allows you to define this detail later on. We expect that partners will submit project ideas with the best information they have available to them. Consider the more specific questions as a guide that provide a broad indication of your initial thoughts and expectations about a project. Once the project becomes active these specifics will become clearer and that's fine. Contact liveideas@scu.edu.au for help with specifying project availability.
Q: Does SCU guarantee that the projects will be completed?
A: No. The successful completion of each collaborative project is the responsibility of the participants. The Live Ideas team will make every effort to address issues as they arise in order to ensure a successful outcome, but inevitably some projects will not get completed as expected.
Q: In what capacity are students undertaking these projects?
A: Students work on Live Ideas projects as volunteers. Primarily they will undertaking a Live Ideas projects as part of a subject or unit they are studying. That will mean they have a very definite time period to undertake the project and may be assessed or marked on different aspects of how both the experience of undertaking the project and the project output itself.
Q: Who is responsible for Work, Health and Safety?
A: Partners need to maintain appropriate systems for risk management to ensure the safety of students and University staff that attend the partnerˇ¦s premises. Where specific knowledge is required for safe participation in a collaborative project, it is the partnerˇ¦s responsibility to make available all necessary materials (at its discretion) to properly induct students and staff into the policy and procedures of their organisational working environment.
Q: Who provides the resources for the project?
A: Live Ideas projects are undertaken through the in-kind contribution of University staff and student time. It is expected that the Live Ideas partner will absorbs all reasonable costs for consumable items used in conjunction with a Live Ideas project.

Q: Who provides the insurance?
A: The University will maintains the following Protections for students undertaking unpaid projects in the amounts prescribed:

  1. Public Liability Protection: $10 million per occurrence (AUD);
  2. Professional Liability Protection: $10 million (AUD) in the aggregate of all claims during the Agreement.

If necessary, the University must ensure that students are protected by appropriate Personal Accident Insurance. If a project partner remunerates a student during the project, the partner must provide insurance cover for students for Public Liability of $10 million per occurrence (AUD) and workers compensation insurance as required by law.

Q: Who do I talk to if I have concerns?
A: Please contact the Live Ideas team to discuss any issues or concerns you may have. We greatly appreciate any feedback, good or bad, and are here to help. Email: liveideas@scu.edu.au.

▲ Top of Page

For Students

Q: How do I join a project?
A: Go to Live Ideas. Click on "Projects". Search projects and identify a project of interest.

Obtain Unit Assessor approval to undertake the project as part of a unit of study.

Click on the "Join project" button. Fill out the expression of interest form and the Live Ideas team will be in touch.

Q: When do I know if my Expression of Interest to join a project has been successful?
A: Your expression of interest will be reviewed by the Live Ideas team at SCU and we will get back to you as soon as we can, usually within two weeks.
Q: Who approves the students applications to join projects?
A: Students are required to obtain Unit Assessor approval prior to applying to join a project as part of their coursework. Students are asked to enter a unit code when completing their application to join the project. It is ultimately up to the project partner to decide on who participates on their project.
Q: Can I undertake a project as a volunteer?
A: Yes! Southern Cross University (SCU) supports its students to volunteer for work experience that is relevant to their degree by providing Personal Accident and Public Liability insurance coverage to approved students. To gain approval:

  1. Students must be currently enrolled;
  2. the project chosen must be relevant to your degree; and
  3. the project should not exceed 10 days (70 hours) over a three month period.

Simply state that you wish to undertake the project as a volunteer and upon approval you will be sent an email with links to the appropriate forms.

Q: What if I like a project that is not available when I need it?
A: If you really like the sound of a project but it doesn't quite match your needs it may be worthwhile contacting the Live Ideas team to see if an element of the project, for example timing, location etc. can be negotiated with the project partner. You never know if you don't ask!
Q: Who pays travel & accommodation costs?
A: Students are responsible for any accommodation and travel costs associated with undertaking a Live Ideas project.
Q: Am I covered by insurance?
A: The University will maintains the following Protections for unpaid Students undertaking projects in the amounts prescribed:

  1. Public Liability Protection: $10 million per occurrence (AUD);
  2. Professional Liability Protection: $10 million (AUD) in the aggregate of all claims during the Agreement.

If necessary, the University must ensure that Students are protected by appropriate Personal Accident Insurance. If a project partner remunerates a Student during the project the partner must provide insurance cover for Students for Public Liability of $10 million per occurrence (AUD) and workers compensation insurance as required by law.

Q: What do I need to do to before I start a Live Ideas project?
A: Before you start a Live Ideas project you need to be aware of the University's requirements and expectations of behaviour and responsibilities.Prior to the project it is your responsibility to:

  • satisfy any reasonable preconditions (Approvals) for the project imposed by the partner organisation including where necessary undertaking a National Police Check &/or a current Working with Children Check (and/or criminal screening as per state or territory requirements);
  • notify SCU and the partner if the status of your police record (and where applicable, Working with Children Check and/or criminal screening as per state or territory requirements) or Fitness to Practise changes prior to or during the course of the project.
  • read and understand the following SCU Policies:
    1. SCU Code of Conduct Policy
    2. Community Engaged Learning At-Risk Procedures
  • in the event that the National Police Check discloses a court outcome, charge or matter under investigation (Incident), you may not be permitted to undertake the project.
Q: What do I need to do during a Live Ideas project?
A: During the project students will:

  1. adhere to the standards of professional behaviour appropriate to my discipline and only work within my scope of practice as a SCU student;
  2. not engage in any corrupt or unlawful activities;
  3. neither be employed by the partner organisation nor receive any remuneration or other entitlement as a result of my project unless agreed to by SCU and the partner prior;
  4. not allow my personal employment to impact on my project;
  5. commit myself fully to the work involved in undertaking the project and conduct myself responsibly as a student of SCU.
Q: What if I can no longer commit to a project?
A: If circumstances arise that for any reason, your are unable to fulfil all, or part of your project commitments you need to notify both SCU (Unit Assessor) and the project partner as soon as possible. You must disclose to SCU any other matter including your health status arising prior to or at any time during the project that may reasonably be seen to impact upon my ability to carry out the project.
Q: Can my participation in a Live Ideas project be terminated?
A: Your participation in a Live Ideas project may be terminated by SCU, or the project partner, at any time if your performance or conduct is not satisfactory.
Q: Who do I talk to if I have questions about the project or the partner?
A: Get in touch with the Live Ideas team and we will help you out. Email: liveideas@scu.edu.au.
Q: Who do I talk to if I have questions about the project in relation to my unit of study?
A: Get in touch with your Unit Assessor

▲ Top of Page

For Unit Assessors

Q: Who approves the students applications to join projects?
A: Students are required to obtain Unit Assessor approval prior to applying to join a project. Students are asked to enter a unit code when completing their application to join the project and the Live Ideas team can then provide a report on all projects and participants against that unit code. It is ultimately up to the project partner to decide on who participates on their project.
Q: Can I integrate Live Ideas into my unit?
A: Absolutely! There are a number of different ways that you can use Live Ideas to bring real world projects into your unit. Please get in touch with the Live Ideas team and we will be keen to discuss this with you.
Q: How does this relate to my academic practice?
A: By promoting community-engaged learning and research, Live Ideas is fundamentally about growing community-engaged scholarship at SCU. That is, the grounding the academic endeavour in the needs of communities in our regions, across Australia and the globe.