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Funding Application FAQs

Q: How do I get approval to submit an external research grant application?
A: A Project Pre-Approval form (pdf) must be completed and lodged with the Grants Team prior to the submission of any external research grant application at SCU. This form summarises contributions from your school or centre both cash and in kind (which may include salary for part of your time and any required infrastructure or school fees).

Q: What other certifications may be required?
A: Different grant types may require different certifications, as stipulated by external funding providers such as the ARC, for example:

  • Written evidence from all investigators of their willingness to participate in the project
  • Evidence of career interruption, or date of PhD conferral
  • SCU organisational sign off (in addition to the Project Pre-approval form)
  • Letters of support

The grants team can advise which certifications are needed and arrange for Office of Research signatures where required.

As it can sometimes take weeks to obtain all the certifications required, it is essential that you contact the Grants Team very early in the process to ensure signatures can be obtained prior to submission of your application.

Q: What is 'expert review'?
A: Expert review is compulsory for some grant applications (e.g. ARC schemes) and may be available for some other grant types. The expert reviewer will provide strategic feedback on your application e.g. suitability of your approach for the particular scheme, how well you have addressed selection criteria etc.

Please note, this is not a technical review, and it is highly recommended that you also obtain peer review from colleagues in your discipline.

As you will need time to incorporate suggestions made in your application, internal deadlines for expert review will apply.

Q: What is 'compliance review'?
A: During compliance review, the Grants Team will check that your application meets all the rules, guidelines and requirements stipulated by the funding provider. Eligibility of participants will be checked. The budget and justification for budget items (where applicable) will be checked. All certifications required will be checked, and kept on file. Issues of non-compliance and suggested amendments will be documented.

Please note that the application draft sent to the Grants Team for compliance review should be a fully polished, edited and formatted version that has been well-proofed for typographical or other errors.

Internal deadlines will apply for compliance review. Contact a member of the Grants Team for updated advice.

Q: My application is an Expression of Interest (EOI), or Preliminary Research Proposal (PRP). What is required of me at this first stage?
A: The Project Pre-Approval form is required for all EOIs or PRPs.

Updated: 04 April 2016