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What is Appraisal?

Appraisal is the process of evaluating the uses and values of groups of records in an organisation to determine for how long and where they should be retained. Appraisal is the process of evaluating public offices' business activities to determine which records need to be created and captured into recordkeeping systems and how long the records need to be kept, to meet business needs, the requirements of organisational accountability and community expectations.

State Records works with public offices in the appraisal process to help ensure that the needs of people and government for records - as evidence of the business of the NSW public sector - are met now and in the future.


Folder icon Appraisal
What is Appraisal? 
Why not keep all records? 
Folder icon Corporate Records
What are records? 
What have records got to do with me? 
What do you class as a record? 
Are the records in my office or on my computer "official" records? 
What do I do with records when I don't need them anymore? 
Folder icon Destruction of Records
Checklist for records destruction 
Which records may I dispose of, and how? 
Folder icon Email Records
Do we have to keep all emails we send or receive? 
What is the best way to manage digital signatures in an email? 
How long must I keep emails for? 
What do I do with attachments?