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Corporate Records Information

Why are Records Important?

File FolderRecords tell us what, where and when something was done or why a decision was made. They also tell us who was involved and under what authority. Southern Cross University is committed to meeting its responsibilities under the State Records Act 1998 and to implement records management practices and systems in conformity with standards and codes of best practice.

The records of Southern Cross University are our corporate memory, providing evidence of actions and decisions and representing a vital asset to support our daily functions and operations.

The records provide documentation of the Universities transactions. These transactions satisfy the necessary legal, administrative and audit requirements. They help the University to make good use of precedents and of organisational experience. They support consistency, continuity, efficiency and productivity in academic program delivery, research, management and administration.

Who is Responsible?

Making and keeping the University's records depends on the cooperation of every staff member at Southern Cross University. Effective university record keeping ultimately depends on you.

So, what are your responsibilities?

Simply stated, you have a number of basic obligations:

  • Create records routinely as part of your work
  • File records into official university record systems
  • Handle records with care
  • Do not destroy records without authority

Updated: 02 July 2014